Who?

Does What?

Staff Member

1. Completes the Training Request form electronically.
    
2. Obtains an agenda with description of training/conference and session times, when available. If not available, obtains a brochure or includes general training/conference description.
    
3. Emails Training Request and agenda (brochure or general training/conference description) to supervisor for approval/disapproval.

Supervisor

4. Enters justification for approval/disapproval on the Training Request.
    
5. Checks “Approved” or “Denied”, initials, and dates the Training Request.

If disapproved:

5a. Notifies staff member.

If approved:

5b. Emails Training Request and agenda (brochure or general training/conference description) to Nebraska VR Director, lindy.foley@nebraska.gov for approval/disapproval.

VR Director

6. Checks “Approved” or “Denied”, initials, and dates the Training Request.
    
7. Emails the Training Request and agenda to staff member and supervisor.

Staff Member

If approved:

8. Emails the Training Request and agenda to VR Assistant Director, holly.enriquez@nebraska.gov, at least 3 weeks before the travel starts if compensable time needs to be determined.
    
9. Enters approved external in-state/cost training/conference on Outlook calendar.
    
10. Registers for the external in-state/cost training/conference using the following payment options (listed in preferred method):
    
    10a. Direct bill/Invoice:
     
    1. (The sponsor) Direct bills/Invoices the registration cost to the staff member using the staff member’s work or email address.
        
    2. Emails the direct bill/invoice with copy of agenda in one PDF to the Supervisor to approve with a signature.
        
    3. Emails the approved direct bill/invoice with agenda to the Field Office Fiscal Associate.

10b. Purchase Card (P Card):

1. Has the P Card representative from the VR office use the P Card for the registration cost. 
    
2. Emails the completed registration with copy of agenda in one PDF to the Supervisor to approve with a signature.
    
3. Emails the signed registration, completed Training Request, and agenda to the P Card Representative to keep record for billing.

11. Makes hotel reservations with personal credit card using Program Manual chapter for Hotel Reservations, Making, if applicable.

Field Office Fiscal Associate

If direct billed/invoiced for registration:

12. Emails the signed direct bill/invoice, completed Training Request, and agenda to the Fiscal email box, vr.soacctgfaxreceivers@nebraska.gov for payment.

P Card Representative

If P Card was used for registration:

13. Refers to Purchasing Card Policy/Process Tab
     
14. Emails the signed registration, completed Training Request, agenda, and P Card monthly statement to the fiscal email box, vr.soacctgfaxreceivers@nebraska.gov

State Office Fiscal Staff Member

15. Pays the direct bill/invoice

OR

15. Codes and forwards the P Card monthly statement to NDE Central Accounting 

VR Assistant Director

16. Determines compensable work hours, if applicable.
     
17. Emails staff member with the compensable work hours, if applicable.

Staff Member

After attending the external in-state/cost training/conference:

18. Completes expense reimbursement in QE2, if applicable.
    Reference: Central Accounting Expense Reimbursement Training
     
19. Presents to team and/or VR All-Staff on the training/conference.