Categorized In: Case Services - Assessment Services/Planning
Approved Date: July 31, 2023
Owner: Angela Fujan
To the maximum extent possible VR will use service providers and vendors in our geographic area to complete driving assessments, driver’s training, and to install driving control systems. Access to service providers and vendors in our geographic area for assessments, training, installation, and ongoing maintenance of the driving control system must be weighed against comparative costs for these services outside the geographic area.
The policies outlined in the ATP/VR Partnership manual chapter are to be followed when considering driving control systems for clients. This is particularly important with driving systems to ensure collaboration and communication.
The AEVIT driving control system cannot be installed on a vehicle that is more than 5 years old and preferably with fewer than 50,000 miles. The reason for this is the system is make, model, and year specific, so the manufacturer does not or cannot maintain an inventory to accommodate all makes and models. Additionally, because of the cost for this system VR doesn’t want the vehicle to wear out and incur costs for reinstallation or replacement if the existing system is not compatible with the new vehicle.
Prior to considering the purchase of a driving control system the VR Specialist must discuss the case with the Office Director and answer the following questions:
(A) A driving evaluation is an essential first step to determine if:
This evaluation will provide clinical findings regarding finger and hand dexterity, body strength, and range of motion and include recommendations for the type of solution (low or high tech) needed. A Certified Driver Rehabilitation Specialist should conduct this evaluation. VR needs to use the least cost option and in-state providers or venders when possible. There may be travel and per diem costs as the High-Tech Driver Evaluation and Training providers may be out of state or the client may have similar expense if they need to travel a great distance. The number of hours required for the evaluation depend on the client and whether they were driving prior to incurring the disability. If the client is a previous driver the required number of training hours will be approximately 15 to 20 hours. If not, the required hours will be approximately 30 to 40.
(B) If the client does not have medical insurance to cover the cost of the driving evaluation, authorize: Driving Assessment: Career Planning - Other Assistance (assessment support service).
AEVIT (Advanced Electronic Vehicle Interface Technology) Systems
The AEVIT driving control system usually comes with a 5 year, 2,500 hours of operation or 60,000 mile warranty whichever comes first for Servomotor(s), Display, Input Device(s), Vehicle Interface Module, Drive Module(s), Control Module and Chassis. All other components have a 1-year warranty.
The system requires maintenance and system checks every 6 months or 500 hours of operation. This maintenance is not covered by warranty or VR and conservatively may cost over $1,000 annually, so client needs to take this into consideration whether an AEVIT system is a reasonable option. At or just prior to the 5-year mark, the AEVIT driving control system must be removed and shipped to EMC for maintenance, repair, and parts replacement. This process will take between 10 to 20 days. The client will need to make alternative arrangements for transportation during this time. Cost varies depending on the amount of necessary repairs and/or number of replacement parts.
The insurance premium increase to cover the cost of the vehicle modifications and AEVIT system is approximately $1,500 - $2,000 per year.