Categorized In: Operations - QE2 Purchasing
Approved Date: October 02, 2018
Owner: Cathy Callaway
State statute says in part: "...Each ...state agency shall annually make or cause to be made an inventory of all property, including furniture and equipment, belonging to the State of Nebraska and in the possession, custody, or control of any ...state agency. The inventory shall include property in the possession, custody, or control of each ...state agency as of June 30 and shall be completed and filed with the materiel administrator by August 31 of each year."
The VR Data Center is responsible for the inventory and fixed asset procedures in QUEST and NIS of all furniture, office equipment, and IT equipment.
The following guidelines will be used in the purchasing and official use of all furniture and equipment for inventory purposes.
- All items $200 - $1,499.99 purchased will be tagged with a VR barcode label and entered into the QUEST Inventory system.
- Data Center staff will –
- Sign and date the packing slip verifying what was received;
- Write the QUEST inventory number on the packing slip;
- Give the packing slip to state office fiscal staff to attach to invoice for payment.
- If no packing slip is available signature is required on the invoice to verify receipt.
- State Office staff will enter the QUEST inventory number(s) in the Notes section of the QUEST DPA.
- Items under $1,500 will not be entered into the QUEST or NIS inventory system.
- Items not entered into the QUEST inventory system must have a non-numbered State of Nebraska tag placed on it at the time of purchase.
- Sign and date the packing slip verifying what was received;
- Write the NIS Fixed Asset inventory number and the QUEST Inventory number on the packing slip;
- Give the packing slip to state office fiscal staff to attach to invoice for payment.
- If no packing slip is available signature is required on the invoice to verify receipt.
- If tagged, what is the tag number of the unneeded item?
- Which procedure is being requested?
- Why does the equipment item now have little or no value?
- If cannibalizing, which parts will be used for which fixed asset?