Purpose

To stop payment on a check that has not been cashed and request a duplicate or to cancel a warrant.

Guidelines

1. Warrant Cancellation –
   • Warrant must be returned to the State Office in order to request a warrant cancellation.
2. Stop Payment/Issue Duplicate –
   • If an individual/provider does not receive a warrant (check) within 10 days after the E1 payment date, an email can be sent to State office to send a Stop payment/Issue a duplicate warrant request to State Accounting.
   •  State Accounting may wait up to 10 days from date of request before completing the stop payment and issuing a duplicate.
   • Nebraska VR Field office must inform the individual/provider if they receive the original warrant, they may NOT cash it without first calling Nebraska VR.
     • Nebraska VR Field office should reach out to State office to determine if the duplicate warrant has been written.
       1.  If duplicate is not yet written, the stop payment may be lifted so the original warrant can be cashed.
       2. If Duplicate has been written, the original warrant must be returned to Nebraska VR State Office to be destroyed.
   • Duplicate Warrant is mailed to Central Accounting at State office.  Central accounting will verify with Nebraska VR if address on warrant is correct before mailing.  
   • The waiting period may be waived if:
     • The warrant was destroyed
     • The warrant is un-cashable (In this case it must be returned o Nebraska VR at the State Office.)

Steps

Stop Payment and/or Warrant Cancellation

1. If the warrant is available, return it to Nebraska VR State Office with a request to stop payment or cancel the warrant using format below.
2. If the warrant is lost, email a request to Nebraska VR State Office to complete a stop payment/issue duplicate – using the format below:
   • Warrant Number (Payment number)
   • Issue Date (payment date)
   • Warrant amount (payment amount)
   • NIS document number (document number)
   • Payee Address Book Number (ABN)
   • Payee Name
   • Reason the stop payment is requested
   • Issue duplicate Warrant or complete a warrant cancellation