Categorized In: Operations - QE2 Purchasing
Approved Date: October 02, 2018
Owner: Cathy Callaway
- #D04-(office abbreviation)-##
- The first number represents the fiscal year, so it will change each July 1. For example, for FY13 (which began July 1, 2012) the kearney office would use:
- 3D04-KEAR-01
- 3D04-KEAR-02
- 3Do4-KEAR-03 (and so on)
- On July1, 2013 (FY14) the Kearney office would start over with:
- 4D04-KEAR-01
- 4D04-KEAR-02
- under User Information, verify your email address is correct.
- under Email Options, check the box “I would like an email confirmation for this order”
- under Order Information:
- enter your office purchase order number in the REQ# field
- enter your subledger in the SUBLEDG field,
- fill in the contact and contact phone (if not populated)
- under Delivery Options, select a desired delivery date
- click on order tracking
- check the box beside the order number
- click “Release Selected” to place the order
- Forward the email, with coding on it (business unit, object code, amount, etc.) for all items purchased to your supervisor.
- Supervisor forwards the email to State Office indicating “Approved”.