Categorized In: Operations - NIS Information
Approved Date: October 02, 2018
Owner: Cathy Callaway
All invoices received in the mail that pass the pre-audit at the State Office are sent to NIS the day they are received.
- Put all client payments on one transmittal.
- All transactions, with the exception of Expense Reimbursement Documents, require a transmittal (including Intrastate Billing Transaction’s)
- All information on the transmittal must print correctly (business unit, subledger, consumer/provider name, FTIN/SSN, etc.)
- If paying an IBT, the ABN on the transmittal must match the Interagency Billing # on the IBT
- All invoices and attached transmittals must balance.
- Do not send a transmittal unless all invoices are attached.
- pre-audit = checking signatures, coding, invoices are attached, invoice amounts equal transmittal amounts, FTIN, etc.
- If payment does not go into NIS due to error (e.g. ABN, invoice # missing, journal entry missing, invalid invoice number, etc.)
- Payment must be fixed in QUEST and re-sent with another group.
- If the payment is on a QUEST batch with other payments, the payment is unchecked from the QUEST batch, prepared with a new QUEST batch number, and re-sent to NIS with another group.
- If payment goes into NIS with errors (e.g. amount wrong, incorrect coding) it can be edited manually in NIS and left on the NIS batch.
- Posted in NIS = each document pays according to the payment terms on the document