Categorized In: Operations - NIS Information
Approved Date: November 15, 2022
Owner: Cinda Wacker
Purpose
An address book number (ABN) is required in QE2 and E1, the State of Nebraska's payment system, before any payments can be made to a provider or client.
Guidelines
In QE2, ABNs for providers are found on the second line of the provider's record. Client ABNs are found on the client's Basic Information screen.
No payments can be made to a client or provider until they have been assigned an ABN by E1.
The State Office submits requests to E1 for an address book number or an update to an existing record with an ABN on a daily basis.
For CLIENTS, at the time an authorization is created for a cash advance or reimbursement to the client, an ABN request is autogenerated by QE2 on the Client Updates list.
For PROVIDERS, a request for an ABN is made after the provider has been entered into QE2 by VR staff.
E1 usually assigns an ABN to a request within 48 hours unless there are questions surrounding the request that need to be resolved.
Once E1 assigns an ABN to a client or provider and an email is received from E1 by State Office, the ABN is entered in QE2 by State Office. An email is also received by State Office from E1 after an update has been made to an existing client or provider with an ABN.
Create a PROVIDER in QE2; the provider is in the State of Nebraska’s payment system, E1:
Who? |
Does What? |
VR Field Staff |
To search for a provider in QE2, go to QE2 Main Menu, Providers, Provider Search: 1. Click and enter information in a search field 2. Click “Search” If the provider is not in QE2, use DAS “EnterpriseOne (Payroll and Financial Center) Training Guides”, “Address Book”, “Search for an Address Book Record”, to: 3. Search E1 by the provider’s: • Tax ID • Address Number • Alpha Name Using the E1 information: 4. Enter the provider in QE2 Main Menu/Provider Updates/New Provider 5. Click “Search” 6. Results: 7. When the question, “Are you sure you are not creating a Provider that already exists?” displays: • Click “OK” 8. When the “Create New Provider” screen displays, enter the provider’s information: Note: If Geographic, Authorization, and Payment Addresses are the same: • “Click To Duplicate Address“ into Authorization Address and Payment Address Note: If Geographic, Authorization, and Payment Addresses are different: • Enter Authorization and Geographic Address • Enter Payment Address 1, Address 2, if applicable, City, State, Zip (5+4 digits) 9. Click “Save New Provider Submission" |
State Office (Cinda Wacker, Tanna Dieken) |
Use DAS “EnterpriseOne (Payroll and Financial Center) Training Guides”, “Address Book”, “Search for an Address Book Record”, to: 10. Search E1, Address Book Inquiry 11. Go to QE2 Main Menu/Provider Updates/Pending Approvals 12. Click the provider name 13. Click “Edit” on New Provider-Pending Approval 14. Click and enter the provider’s information on the Edit-New-Submitted Provider: 15. Click “Save New Provider Submission” 16. Click “Approve" When the question, “Are you sure?” displays: 17. Click “OK” to enter the provider in QE2 Providers Or 18. Click “Cancel” to further work on the provider information |
Create a PROVIDER in QE2; the provider is not in the State of Nebraska’s payment system, E1:
Who? |
Does What? |
VR Field Staff |
To search for a provider in QE2, go to QE2 Main Menu, Providers, Provider Search: 1. Click and enter information in a search field 2. Click “Search” If the provider is not in QE2, use DAS “EnterpriseOne (Payroll and Financial Center) Training Guides”, “Address Book”, “Search for an Address Book Record”, to: 3. Search E1 by the provider’s: • Tax ID • Address Number • Alpha Name If the provider is not in E1 and prefers to be paid by warrant: 4. Instruct the provider to complete and email to the field staff: • W9 portion of the DAS W9/ACH form only Or • Provider’s W9 If the provider is not in E1 and prefers to be paid electronically: 4. Instruct the provider to complete and email to the field staff: • DAS W9 and ACH portions of the W9/ACH form* • 1 of the 4 documents mentioned in the lower right corner of the W9/ACH form* When the information from #4 above is received: 5. Enter the provider in QE2 Main Menu/Provider Updates/New Provider 6. Click “Search” 7. Results: 8. When the question, “Are you sure you are not creating a Provider that already exists?” displays: • Click “OK” 9. When the “Create New Provider” screen displays, enter the provider’s information: Note: If Geographic, Authorization, and Payment Addresses are the same: • “Click To Duplicate Address“ into Authorization Address and Payment Address Note: If Geographic, Authorization, and Payment Addresses are different: • Enter Authorization and Geographic Address • Enter Payment Address 1, Address 2, if applicable, City, State, Zip (5+4 digits) 10. Click “Save New Provider Submission” |
VR Field Staff |
Depending on #4 above: 11. Email the following to vr.providers@nebraska.gov (Cinda Wacker, Tanna Dieken): • Provider’s W9 Or • W9/ACH form* • 1 of 4 documents mentioned in the lower right corner of the W9/ACH form* |
State Office |
If the provider is not in QE2, use DAS "EnterpriseOne (Payroll and Financial Center) Training Guides", Address Book", “Search for an Address Book Record”, to: 12. Search the State of Nebraska’s payment system, E1, Address Book Inquiry by the provider’s: • FTI Number or • FTI Name If the provider is not in E1: 13. Enter the provider’s information in E1/Enter Address Book Requests using the DAS training guide, “Enterprise One (Payroll and Financial Center) Training Guides”, “Address Book Request-Add”. 14. When the as.stateaccounting@nebraska.gov email is received with the Address Book Number (ABN), enter the following in QE2/Provider Updates/New Provider: • Address Book Number (ABN) from E1 • Other Provider Information 15. Go to #14 below. If the provider is in E1: 13. Enter the following in QE2/Provider Updates/Pending Approvals: • Address Book Number (ABN) from E1 • Other Provider Information 14. Click “Save New Provider Submission” 15. Click “Approve” When the question, “Are you sure” displays: 16. Click “OK” to enter the provider in QE2 Providers Or 16. Click “Cancel” to further work on the provider information |
Revision to a PROVIDER name, FTIN or banking information* in QE2 and/or E1:
VR Field Staff |
If the provider prefers to be paid by warrant: 1. Instruct the provider to complete and email to the field staff: • W9 portion of the DAS W9/ACH form only Or • Provider’s W9 If the provider prefers to be paid electronically: 1. Instruct the provider to complete and email to the field staff: • DAS W9 and ACH portions of the W9/ACH form* • 1 of the 4 documents mentioned in the lower right corner of the W9/ACH form* Depending on the method of payment in #1: 2. Email the above information to State Office, vr.providers@nebraska.gov: In QE2 Main Menu/Providers/Provider Search: 3. Click and enter information in a search field 4. Click “Search” 5. Click the provider’s name in Search Results 6. Click “Edit” 7. Revise the needed information. 8. Click “Save and Submit Revisions for Approval” |
State Office |
9. Revise the provider’s information in E1/Enter Address Book Requests using the training guide, “Enterprise One (Payroll and Financial Center) Training Guides”, “Address Book Request-Change”. When the as.stateaccounting@nebraska.gov email is received with the Address Book Number (ABN), go to QE2 Main Menu/Provider Updates/Pending Approvals: 10. Click the provider name 11. Click “Edit” 11a. Revised titles of information will be highlighted 12. Verify for accuracy 13. Click “Save and Submit Revisions for Approval” 14. Click “Approve” If the revisions are not accepted: 15. Click “Delete Revision Draft” 16. Email the staff member with the reason for deleting the revision |
Revision to a PROVIDER address, phone number, fax number, contact, email in QE2 and/or E1:
VR Field Staff |
In QE2/Main Menu/Providers/Provider Search: 1. Click and enter information in a search field 2. Click “Search” 3. Click the provider’s name in “Search Results” 4. Click “Edit” 5. Revise the information 6. Click “Save and Submit Revisions for Approval” |
State Office |
7. Revise the provider’s information in E1/Enter Address Book Requests using the training guide, “Enterprise One (Payroll and Financial Center) Training Guides”, “Address Book Request-Change”. When the as.stateaccounting@nebraska.gov email is received with the Address Book Number (ABN), go to QE2 Main Menu/Provider Updates/Pending Approvals: 8. See #10-14 above If the revisions are not accepted: 9. See #15-16 above |
Adding an Address Book Number (ABN) to a CLIENT record in QE2 and/or E1:
VR Field Staff |
Client Address Book Numbers —
OR
• QE2 is programmed to enter the client’s name, address, Social Security Number, and ABN, if assigned, on the Client Updates list |
State Office |
2. Screenshot the Client Updates list from the Main Menu. Use the Client Updates list to: 3. Search the State of Nebraska’s payment system, E1, Address Book Inquiry, by the client’s: • Social Security Number (SSN) Using the DAS “Enterprise One (Payroll and Financial Center) Training Guides”, “Search for an Address Book Record”: If the client is not in E1: 4. Enter the client’s information in E1/Enter Address Book Requests using the DAS “Enterprise One (Payroll and Financial Center) Training Guides”, “Address Book Request-Add”. When the as.stateaccounting@nebraska.gov email is received with the Address Book Number (ABN): 5. Search QE2 Main Menu/Case Management/Case Search by last name, first initial, or last name, first name 5a. Click “Search” 5b. Click the client’s name which will display the client record 5c. Click the client’s name 5d Click “Edit” 5e. Click and enter the ABN in “Address Book Number” 5f. Click “Save” 5g. Click “Mark Complete” on the Client Updates list If the client is in E1: 6. See #5 above |
Revision to a CLIENT name, address and/or Social Security Number (SSN) with an Address Book Number (ABN) in QE2 and/or E1:
VR Field Staff |
• QE2 is programmed to enter the client’s name, address, SSN, and ABN on the Client Updates list |
State Office |
3. Screenshot the Client Updates list. Use the Client Updates list to: 4. Search the State of Nebraska’s payment system, E1, Address Book Inquiry, by the client’s: • SSN Using the DAS “Enterprise One (Payroll and Financial Center) Training Guides”, “Search for an Address Book Record”: If the client’s name, address and/or SSN need revising: 5. Use the DAS “EnterpriseOne (Payroll and Financial Center) Training Guides”, “Address Book”, “Address Book Request-Change” to revise: • Name • Address • SSN |
* The DAS W9/ACH form and 1 of the 4 documents mentioned on the form in the lower right corner are required for banking information.
Approved Date | ||
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October 02, 2018 | Show this Archived Version |