Who?

Does What?

VR Trainer or Training and Development Specialist 

Review the Meeting & Training Calendar to avoid scheduling concurrent training events. 

1. Creates the Nebraska VR training event on Outlook Calendar with description of the event, if event will be recorded, applicable presentations materials, and/or any supplementary links.
    
2. Sets up Zoom Link, Microsoft Teams Link, or videoconference equipment/rooms, as applicable.

• Verifies all the videoconference rooms and equipment “accepts” the training.

3. Invites vr.allstaff@nebraska.gov, Meeting & Training Calendar, and atp.allstaff@nebraska.gov, as applicable.
    
   1. For Nebraska VR University events, also include arlene.gunderson@nebraska.gov, and carlos.servan@nebraska.gov.

VR Staff Member

4. Accepts Nebraska VR training event on their calendar.
    
5. Contacts trainer and/or meeting host if accommodations are required to fully participate in the training. 

VR Trainer or Training and Development Specialist 

6. Trains staff.

• Mentions if the Nebraska VR training event will be recorded and shared with any reference materials, as applicable.

7. Sends a thank you note to external presenter(s), as applicable.
    
8. After training, downloads the digital file from the recording link when it becomes available. 
    
9. Uploads digital file to VRIS.
    
   1. Goes to Training Resources on VRIS.
       
   2. Uses the Training document library to create a new folder or selects an already existing folder.
       
      1. To create a new folder, click New from the drop-down menu and select Folder.
          
      2. Type the folder name and click Create.
          
      3. Select the file.
          
   3. Selects the Three Dots menu item, selects Upload, and then selects Files from the dropdown menu. 
       
   4. Selects the recording and necessary materials to upload. (Note: Ensure ALL uploaded materials are properly named BEFORE uploading.)
       
   5. After uploading, opens the recording to edit Video Settings. 
       
      1. Click Transcript and Captions and select Generate to have the platform generate a transcript, or Upload to upload already generated .vtt file transcripts. (Note: Stream only allows .vtt file transcripts.)
          
      2. Turn OFF comments.
          
      3. Include an appropriate description of the video in the About Video tab. 
          
10. Once the file has been created and incudes all necessary recordings and materials, right-clicks (ctrl + clicks using track pad) the file containing the recording and materials, selects Copy Link, and copies the link. 
     
11. Emails vr.allstaff@nebraska.gov and atp.allstaff@nebraska.gov the file when the training is posted on VRIS, as applicable.
     
12. Creates calendar reminder to review uploaded recording and materials in one year to check for relevancy and/or outdated information.

VR Staff Members Who Do Not Attend Training

13. Follows-up with their supervisor for alternative viewing options or watches the recording, as applicable.