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Training-External Out-Of-State/No Cost

Status: Archived

Approved Date: April 07, 2023

Process

Who?

Does What?


Staff Member or Nebraska VR Administration


No Training Request required.

  1. Emails supervisor with rationale for attendance and agenda requesting to attend the externa out-of-state/no cost training/conference.

If disapproved:

1a. Notifies staff member.

If approved:

1b. Forwards request to VR Director for approval. 

OR

  1. Nebraska VR administration emails staff member requesting staff member’s attendance at an external out-of-state/no cost training/conference.


Staff Member


After receiving email approval from Supervisor and VR Director to attend an external out-of-state/no cost training/conference:

  1. Schedules a teleconference with Executive Assistant, cinda.wacker@nebraska.gov in Outlook calendar to discuss:
  • airline reservations
  • hotel reservations
  • Out-of-State Travel Authorization
  • receipts
  • information to submit for approval of compensable hours, if applicable


Staff Member and Executive Assistant


During the scheduled teleconference:

  1. Books and direct bills the airline reservations.
     
  2. Receives instructions to make own hotel reservations using staff member’s personal credit card.
     
  3. Receives instructions on required receipts.
     
  4. If the training/conference is outside the Nebraska border by 50 miles, discusses the Out-of-State Travel Authorization.
     
  5. Discusses the training/conference agenda to be submitted to VR Assistant Director, Holly Enriquez for compensable work hours, if applicable.


Staff Member

 

  1. Scans the agenda and flight schedule, if applicable, to VR Assistant Director, Holly Enriquez, at least 3 weeks before the travel starts, if compensable time needs to be determined.
     
  2. Enters approved external out-of-state/no cost training/conference on Outlook calendar.
     
  3. Makes hotel reservations with personal credit card using Program Manual chapter for Hotel Reservations, Making.


VR Assistant Director

 

  1. Determines compensable work hours, if applicable.
     
  2. Emails staff member with the compensable work hours, if applicable.


Executive Assistant

 

  1. Completes the Out-of-State Travel Authorization.
     
  2. Sends Out-of-State Travel Authorization to staff member, Supervisor, and VR Director using AdobeSign.


Staff Member

 

  1. Electronically signs/dates the Out-of-State Travel Authorization in AdobeSign.


Supervisor

 

  1. Electronically signs/dates the Out-of-State Travel Authorization in AdobeSign.


VR Director 

 

  1. Electronically signs/dates the Out-of-State Travel Authorization in AdobeSign.


Executive Assistant

 

  1. Files the Out-of-State Travel Authorization for audit.


Staff Member


After attending the out-of-state/no cost training/conference:

  1. Emails the Training and Development Specialist with thoughts on recommending the speaker or presentation for others to attend the training/conference, if applicable. 
     
  2. Presents to team and/or VR All-Staff on the training/conference.
     
  3. Completes expense reimbursement.

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