Who?

Does What?

Staff Member

1. Completes the Training Request form electronically.
    
2. Obtains an agenda with description of virtual/cost training/conference and session times, when available. If not available, obtains a brochure or includes general virtual/cost training/conference description.
    
3. Emails Training Request and agenda (brochure or general virtual/cost training/conference description) to supervisor for approval/disapproval.

Supervisor

4. Enters justification for approval/disapproval on the Training Request.
    
5. Checks “Approved” or “Denied”, initials, and dates the Training Request.

If disapproved:

5a. Notifies staff member.

If approved:

5b. Emails Training Request and agenda (brochure or general virtual/cost training/conference description) to Nebraska VR Director, lindy.foley@nebraska.gov for approval/disapproval. 

VR Director

6. Checks “Approved” or “Denied”, initials, and dates the Training Request.
    
7. Emails the Training Request to staff member and supervisor. 

Staff Member

If approved:

8. Enters approved virtual/cost training/conference on Outlook calendar.
    
9. Registers for the virtual/cost training/conference using the following payment options (listed in preferred method):
   
   9a. Direct bill/Invoice:
    
   1. (The sponsor) Direct bills/Invoices the registration cost to the staff member using the staff member’s work or email address.
       
   2. Emails the direct bill/invoice with copy of agenda in one PDF to the Supervisor to approve with a signature.
       
   3. Emails the approved direct bill/invoice and agenda to the Field Office Fiscal Associate.

9b. Purchase Card (P Card):

1. Has the P Card representative from the VR office use the P Card for the registration cost. 
    
2. Emails the completed registration with copy of agenda in one PDF to the Supervisor to approve with a signature.
    
3. Emails the signed registration, completed Training Request, and agenda to the P Card Representative to keep record for billing.

Field Office Fiscal Associate

If direct billed/invoiced for registration:

10. Emails the signed direct bill/invoice, completed Training Request, and agenda to the Fiscal email box, vr.soacctgfaxreceivers@nebraska.gov for payment.

P Card Representative

If P Card was used for registration:

11. Refers to Purchasing Card Policy/Process Tab
     
12. Emails the signed registration, completed Training Request, agenda, and P Card monthly statement to the fiscal email box, vr.soacctgfaxreceivers@nebraska.gov

State Office Fiscal Staff Member

13. Pays the direct bill/invoice

OR

13. Codes and forwards the P Card monthly statement to NDE Central Accounting 

Staff Member 

After attending the virtual/cost training/conference:

14. Emails the Training and Development Specialist with thoughts on recommending the speaker or presentation for others to attend the training/conference, if applicable.
     
15. Presents to team and/or VR All-Staff on the training/conference.