Status: Archived
Approved Date: May 05, 2016
Who? | Does What? |
---|---|
Supervisor | 1.When a Supervisor and applicant agree on a starting date, notifies VR HRA (Pat Bracken). 2.Prior to the new employee’s start date, discuss your plan for the new employee’s local office training with the appropriate Program Director(s). Acquired Brain Injury/Autism - Keri Bennett |
VR HR (Pat Bracken) | 3.E-mails State Office staff, NDE Office Associate (Denise Thege), ATP (Leslie Novacek), NDE Legal Counsel (Scott Summers), Office Directors and Norma White with CIO if employee is being provided a state cellphone with the following new employee information:Name 4. E-mails NDE HR (Pam Marker, Amy Spellman, and Jayne Uher), VR Accounting (Cathy Callaway and Jessica Murry) and NDE Accounting (Paul Haas) with the following: Name 5.Enter new employee in the QE2 Hierarchy. |
Program Specialist (Cheryl Ferree) | 6.When new employee information is received, sets up new employee’s training schedule in consultation with Supervisor. |
VR Data Center (Tibor Moldovan, Laura Stueck) | 7. Completes the following:Sets up the Open Directory |
VR Administrative Associate (Cinda Wacker) | 8.Sets up iChat meetings in Outlook with new employee and Director (Mark Schultz). |
NDE HR (Joel Scherling) | 9.Sends confirmation letter and new employee packet to new hire. |
Supervisor | 10.In sufficient time to arrive at NDE HR and the State Office seven (7) calendar days prior to the first day of employment, the supervisor arranges for the new employee to meet with him or her and the local office I-9 Contact to complete the following forms:I-9 Note: If a U.S. Passport, Passport Card, Permanent Resident Card (I-551), or an Employment Authorization Document (I-766) is presented as documentation for the I-9, scan a copy of the passport page containing the photo or the side of the immigration card with the photo. This copy must accompany the I-9 form. This is necessary so State Personnel can complete the photo matching in the E-Verify process. 11.Scans and e-mails the completed forms to nde.hr@nebraska.gov and vr.hr@nebraska.gov. Enter the First Name initial and Full Last Name of the New Employee and the words "Permanent Employee" in the Subject Line of the email. Also helpful to re-name the scanned attachment to New Employee's First Name Initial and Last Name. 12.Helps employee make name and title decision for business cards and name tag. 13.E-mails business cards and name tag information to Program Associate (Sandy Ham). 14. Has the new employee complete the NDE Work Schedule form and obtains the necessary signatures. Copies of the form shall be maintained by the employee and supervisor. |
NDE HR | 15.Acknowledges receipt of the scan and e-mailed forms. |
Supervisor | 16.Shred/delete the original documents listed in step 10 including any copies of a U.S. Passport, Passport Card, Permanent Resident Card (I-551), or an Employment Authorization Document (I-766) used for the I-9 documentation. |