Where your future begins
Where your future begins
Status: Archived
Approved Date: August 29, 2016
Workweek Schedule Flexing Adjustment Policy
All full-time and part-time Nebraska VR staff are allowed to select a work schedule option subject to their team/office’s coverage plan. Exception: Full-time Office Associate IIs will maintain the work schedule they were originally hired to work. VR Associate or VR Senior Associate are different classifications than an Office Associate II and may select from the Workweek Schedule Options.
Workweek schedule initial requests and changes are to be made with Office Director supervisor approval using the NDE Work Schedule Change Request form. These forms are retained in the local office. Schedule changes should generally occur no more frequently than once a month.
Workweek Schedule Options
Workweek Schedule Frequency
It is preferred the workweek schedule chosen will be the same schedule each of the weeks in a month. A bi-weekly alternating schedule is also allowed to accommodate situations where multiple team members prefer the same 4-day workweek, or compressed workweek schedule.
There can be a change within the month to the workweek schedule for the following reasons.
Core Hours
An employee’s regular scheduled work hours shall fall between the core hours of 7:00 a.m. and 6:00 p.m. Note: Regular scheduled work hours are the employee’s set work schedule documented on the NDE Work Schedule form.
Exceptions to an employee’s set regular scheduled work hours with a start time earlier than 7:00 a.m. or end time after 6:00 p.m. must be made in advance and approved in advance by the Office Director/supervisor and Mark Schultz (LCM) Director of VR using the NDE Work Schedule form. Original is retained by the Office Director/supervisor.
As noted further in this chapter, a workday adjustment to attend a work-related activity that occurs outside of core hours only requires Office Director/supervisor approval, as this is not a permanent change to the employee’s set regular scheduled work hours.
Lunch
VR staff has the option of designating a 30-minute, 45-minute or 60-minute unpaid lunch break as a part of their scheduled workday. Each day employees will have an unpaid lunch break of at least thirty (30) minutes and no more than sixty (60) unless they are scheduled to work six (6) hours or less that day.
A lunch break may not be shortened or skipped in order to shorten the workday.
Breaks
All workweek schedules shall provide for two paid 15-minute rest periods breaks. All work schedules will provide for a paid fifteen (15) minute break during each four (4) hours an employee is on the job. Breaks shall be scheduled in the middle of each half workday whenever this is feasible.
Break times may not be saved in order to shorten the workday or to add to the lunch break.
Holiday Workweek and Other Workday and Workweek Adjustments
All staff will work a 5-day workweek (8-hours days) for any workweek when one or more holidays fall. Office directors/Supervisors may allow same week Flexing schedule adjustment during a holiday workweek to accommodate issues around childcare, second jobs, or other appropriate reasons. Requests made in advance that support the team coverage plan shall not be unreasonably denied.
Same-Day and Same-Week Flexing Adjustments
Upon an advance request, an employee may make up within the workday and/or workweek personal leave (vacation and/or sick leave). While it is preferred that the flexing adjustments occur within the core hours of 7:00 a.m. – 6:00 p.m., office directors/supervisors may approve flexing adjustments outside of the core hours. However, all flexing adjustments must occur within the same workweek that the leave was taken. There are no exceptions to same-week flexing adjustments.
A workweek begins at 12:01 a.m. Sunday and ends at 12:00 a.m. the following Saturday. Working a Saturday or a Sunday requires the approval of the Director.
Unanticipated or unplanned events for which same-day and/or same-week flexing adjustments may be used should be communicated to the Office Director/Supervisor as early as possible. Such request should be rare rather than an established pattern by an employee.
For Same-Day and Same-Week Adjustments
Non-exempt:
Requests such as these should be rare rather than an established pattern by an employee.
Requests must be made by the employee and approved in advance (week prior) by the supervisor for:
Adjusting start and end times to accommodate time worked that exceeds workday and/or workweek scheduled work hours.
Changing monthly work schedule for one week.
Making up leave (vacation and/or sick leave) within the workday and/or workweek scheduled work hours. All leave adjustments must occur within the same workweek the leave was taken. There are no exceptions to the same-week adjustments.
Adjustments within the workday and/or workweek scheduled work hours to attend a required work-related activity occurring outside of the core hours. (7:00 am to 6:00pm).
Requests must be made by the employee and approved in advance (week prior) by the Director of VR for:
Adjustments within the workday and/or workweek scheduled work hours to attend a required work-related activity on a Saturday or Sunday. (A workweek begins at 12:01 am Sunday and ends 12:00 am the following Saturday.
Adjustments can be made to the workday and/or workweek schedule for an unanticipated or unplanned event without prior approval. This should be communicated to the office director as early as possible. Such requests should be rare rather than an established pattern by an employee.
Exempt:
Exempt employees are required to work all hours necessary to perform the duties of the job.
Requests such as these should be rare rather than an established pattern by an employee.
Requests must be made by employee and approved in advance (week prior) by the supervisor for:
Changing monthly work schedule for one week.
Making up personal leave (vacation and/or sick leave) within the workday scheduled work hours.
Adjustments to workday and/or workweek scheduled work hours to attend a required work-related activity occurring outside of the core hours. (7:00 am to 6:00pm).
Requests must be made by employee and approved in advance (week prior) by the Director of VR for:
Adjustments within the workday and/or workweek scheduled work hours to attend a required work-related activity on a Saturday or Sunday. (A workweek begins at 12:01 am Sunday and ends 12:00 am the following Saturday.
Adjustment can be made to the workday schedule for an unanticipated or unplanned event without prior approval. Such requests should be rare rather than an established pattern by an employee.