TO:         All Staff

FROM:  Victoria Rasmussen

RE:         Employee Travel Policy and Guidance

DATE:   November 15, 2016

 

Pursuant to Nebraska Department of Education’s Administrative Memorandum #201 (Employee Travel) issued September, 2015, the following has been established as the updated travel policy for staff of Nebraska VR.

1.   In-state travel is considered authorized with advance submission of intent to travel (entry on calendar, email, in writing) to the Leadership Council Member/VR Director or designee.

2.   Outlook is the software used for documentation of staff members’ in-state and out-of-state travel. Entries on Outlook must contain with whom staff are meeting, where, time, date and purpose. It is required to keep your calendar up-to-date and accurate.

3.   Calendar documentation must be retained for 3 years for audit purposes and to insure that employees have access to Worker’s Compensation benefits should the need arise.

4.   Out-of-state travel should be coordinated with Cinda Wacker at the State Office.5.   The Leadership Council Member/VR Director’s out-of-state travel will be authorized by the VR Director completing and submitting the NEBRASKA DEPARTMENT OF EDUCATION AGENCY 13 OUT-OF-STATE TRAVEL REQUEST/WAIVER FORM to the NDE Commissioner/Deputy Commissioner for signature.

6.   VR staff members’ out-of-state travel will be authorized by the submission of the NEBRASKA DEPARTMENT OF EDUCATION AGENCY 13 OUT-OF-STATE TRAVEL REQUEST/WAIVER FORM to the staff member’s supervisor and Leadership Council Member/VR Director for signature.

7.   On January 10, 2014, a request was submitted by the Leadership Council Member/VR Director and approved by the NDE Deputy Commissioner stating that VR, CAP, and ATP staff have recurring travel within 50 miles in states which border Nebraska, i.e., Council Bluffs and Sioux City, IA and occasional travel to South Dakota. Staff are approved to travel to these locations by entering the information on their Outlook calendars.

8.   For guidance regarding non-employee travel with state employees, see NDE’s Administrative Memorandum 201.

9.   If you have any questions on this travel policy, please call Cinda Wacker at 402-471-3649.