Who?

Does What?

VR Supervisor

IMPORTANT INFORMATION

When an employee in one of the above referenced classifications is approaching the completion of two years of employment in his/her classification follow the instructions below.

Promotion eligibility is the service date and effective date is the first day of the month following the 24^th month in the position, unless circumstances warrant otherwise.

VR Associate, Office Director I and Program Director I

Recommendation for Promotion

VR HR Program Director

1. Notifies VR supervisor during the employee’s 23^nd month in the position:

        • Promotion eligibility and effective dates

VR Supervisor

2. E-mails VR HR Program Director, Victoria.rasmussen@nebraska.gov, the employee has met expectations in all areas and includes a paragraph of support.

VR HR Program Director

3. Forwards the email from the VR Supervisor and includes the following to the VR Director, mark.schultz@nebraska.gov, or VR Assistant Director, lindy.foley@nebraska.gov, and Executive Office Assistant, cinda.wacker@nebraska.gov:

       • Name of employee

       • Eligible and effective dates of promotion

       • Paragraph of support

       • Increase in salary

VR Director or Assistant Director

4. Emails approval of recommendation for promotion to VR HR Director and VR Executive Office Assistant.

VR Executive Office Assistant

5.    Types promotion letter for VR Director’s signature.

6.    Sends promotion letter to:

    • Employee (original letter)

    • VR Supervisor

    • NDE HR

VR HR Program Director

Recommendation for Delayed Promotion

1. Notifies VR supervisor during the employee’s 23 month in the position:

             • Promotion eligibility and effective dates

VR Supervisor

2. Determines if employee has met expectations in all areas required for promotion.
3. Considers employee’s excessive absences and may delay promotion by the equivalent amount of time.
4. Considers any time spent under a Performance Improvement Plan and will delay promotion by the equivalent amount of time.
5. Contacts VR Director, mark.schultz@nebraska.gov, or VR Assistant Director, lindy.foley@nebraska.gov, and HR Program Director, Victoria.rasmussen@nebraska.gov  if the employee has not met expectations in all areas required for promotion.
6. Develops a Performance Improvement (PIP), to define reasons for delay and expectations, activities and expected dates of achievement in consultation with and receives approva from NDE HR, amy.spellmann@nebraska.gov, and VR HR Program Director, Victoria.rasmussen@nebraska.gov. Must contact Amy Spellman for a copy of the Instructions For Establishing A Performance Improvement Plan and the Performance Improvement Plan Form. Follow the instructions.
7. Meets in person with employee to share the PIP prior to the 24^th month eligible for promotion date.
8. Emails a copy of the PIP to the VR HR Program Director and NDE HR recommending the delayed promotion.
9. Retains the PIP for the duration. At the end of the PIP period, the Supervisor determines if the PIP was satisfactorily completed or if further action is required. If further action is required contact VR HR and NDE HR.
10. Completes Page 3 if PIP was completed successfully and gathers all required signatures and sends a copy to NDE HR.

Service Specialists and Rehabilitation Specialists

VR HR Program Director

1. Notifies supervisor during the employee’s 22^nd month in the position:

       • Promotion eligibility and effective dates

       • Sends Assessment Link if employee needs to retake Assessment

       • Reminder to review Year 2 Training Plan

       • Reminder to determine if all required activities from Year 2 Training        Plan have been completed

       • Reminder to contact  VR Director, mark.schultz@nebraska.gov, or VR Assistant Director, lindy.foley@nebraska.gov, and HR Program Director, Victoria.rasmussen@nebraska.gov if required activities  have not been completed.

VR Supervisor

2. Reviews the employee’s performance and Year 2 Training Plan to determine if promotion is warranted. Add Link
3. Will assess the employee’s performance, Year 2 Training Plan and recommends one of the following:

       • Recommends promotion

       • Recommends extension of promotion

VR Supervisor

Recommendation for Promotion

4. E-mails VR HR Program Director, Victoria.rasmussen@nebraska.gov, the employee has met expectations in all areas and will include a paragraph of support and a statement the staff member has compled all required activities in Year 2 Training Plan.

VR HR Program Director

5. Forwards the email from the VR Supervisor and includes the following to the VR Director, mark.schultz@nebraska.gov, or VR Assistant Director, lindy.foley@nebraska.gov, and Executive Office Assistant, cinda.wacker@nebraska.gov:

       • Name of employee

       • Eligible and effective dates of promotion

       • Paragraph of support

       • Increase in salary

VR Director or Assistant Director

       6. Emails approval of recommendation for promotion to VR HR Director and VR Executive Office Assistance

VR Executive Office Assistant

7. Types recommendation for promotion for VR Director’s signature.

Send promotion letter to:

    • Employee (original letter)

     •VR Supervisor

     •NDE HR

Recommendation for Delayed Promotion

VR Supervisor

1. Determines if employee has met expectations in all areas required for promotion including Year 2 Training Plan.
2. Considers employee’s excessive absences and may delay promotion by the equivalent amount of time.
3. Considers any time spent under a Performance Improvement Plan and will delay promotion by the equivalent amount of time.
4. Contacts VR Director, mark.schultz@nebraska.gov, or VR Assistant Director, lindy.foley@nebraska.gov, and HR Program Director, Victoria.rasmussen@nebraska.gov  if the employee has not met expectations in all areas required for promotion.
5. Develops a Performance Improvement (PIP), to define reasons for delay and expectations, activities and expected dates of achievement in consultation with and receives approval from NDE HR, amy.spellmann@nebraska.gov, and VR HR Program Director, Victoria.rasmussen@nebraska.gov. Must contact Amy Spellman for a copy of the Instructions For Establishing A Performance Improvement Plan and the Performance Improvement Plan Form. Follow the instructions.
6. Meets in person with employee to share the PIP prior to the 24^th month eligible for promotion date.
7. Emails a copy of the PIP to the VR HR Program Director and NDE HR recommending the delayed promotion.
8. Retains the PIP for the duration. At the end of the PIP period, the    Supervisor determines if the PIP was satisfactorily completed or if further action is required. If further action is required contact VR HR and NDE HR.
9. Completes Page 3 if PIP was completed successfully and gathers all required signatures and sends a copy to NDE HR.