Where your future begins
Where your future begins
Status: Archived
Approved Date: May 05, 2016
| Who? | Does What? |
|---|---|
| Supervisor | 1. When an employee submits resignation, completes the following actions: 1a. Upon receipt of resignation letter, accepts, signs and dates. 1b. If resignation is given orally, prepares written acknowledgement for employee. 1c. Advise employee that NDE HR will be sending a Separation Letter with important information. 1d. Calls VR HRA (Pat Bracken) to inform of resignation. 1e. Faxes resignation letter and mails original resignation letter to VR HRA (Pat Bracken). |
| VR HR (Pat Bracken) | 2. Forwards fax and original letter of resignation to NDE HR. 3. Notifies State Office staff, Office Directors, NDE Legal Counsel (Scott Summers) and NDE Office Associate (Denise Thege) of resignation. 4. Enters End Date in the QE2 Hierarchy 5. Sets up exit interview with employee, VR HR (Pat Bracken). |
| VR Data Center (Tibor Moldovan, Laura Stueck) | 6. Contacts Supervisor to determine who is to have access to former employee’s: data calendar |
| Supervisor | 7. On last working day, obtains (as appropriate): 7a. iPad, laptop, building access card, telephone card, cell phone, keys, equipment, training materials, driver’s ID card, parking permit, credit card, etc. from employee, 7b. Password for phone and forwards phone to a team member until position is filled or phone number is canceled, 7c. Has staff member complete the leave report in QE2, 7d. Approves the leave report, and 7e. Notifies Administrative Associate (Cinda Wacker) that leave report is available for printing in QE2. 7f. Within 30 days of resignation, shreds any local office unofficial personnel file that may have been maintained. |
| VR Data Center (Tibor Moldovan, Laura Stueck) | 8. On last working day, closes Data Accounts: 8a. Disables access to QE2. 8b.Forwards E-mail to supervisor, changes password, and removes employee from e-mail groups. 8c. Deletes RDC. 8d.Changes Meeting Maker password. 8e. Disables access to Open Directory. |
| Administrative Associate (Cinda Wacker) | 9. Notifies NDE HR staff (Pam Marker, Amy Spellman) and NDE Accounting staff (Paul Haas, Margaret Nehring, Maggie Clark) that the 10. Enters Deactivation Date in QE2 Hierarchy 11. Removes name from QE2 leave spreadsheet. |
| Administrative Specialist (Tracey Hillman) | 12. Enters appropriate information in spreadsheet. |
| Program Specialist (Cheryl Ferree) | 13. Removes former employee from the team list in QE2 after the former employee's name has been changed as team contact for all open and Post Employment Monitoring cases. |
| VR Data Center (Tibor Moldovan, Laura Stueck) | 14 At appropriate time, 14a. Archives Home Directory. 14b. Deletes Outlook account. 14c. Archives E-mail and deletes account. |