Where your future begins
Where your future begins
Status: Archived
Approved Date: October 02, 2018
| Who? | Does What? |
|---|---|
| NDE Legal Counsel (Scott Summers) | 1. When a decision is reached to terminate an employee: 1a. Prepares termination letter for VR Director’s signature. 1b. Prepares termination letter for HR signature. 1c. Notifies the appropriate Data Center staff person. 1d. Prepares “To Do” list for supervisor. 2. Notifies VR HR (Pat Bracken) of termination. 3. Notifies HR and Accounting, if necessary. 3a. If NSOB employee, notifies NDE Associate (Denise Thege). 4. Sends signed termination letter and HR letter to Supervisor. |
| Supervisor | 5. Gives both termination letters to employee. 6. Obtains (as appropriate) iPad, laptop, building access card, telephone card, cell phone, keys, equipment, training materials, driver’s ID card, parking permit, credit card, etc., from employee. 7. Obtains phone password and forwards phone to a team member until such time as the position is filled or the phone number is canceled. 8. Has staff member complete a hard copy of the leave report or complete leave report in QE2. 9. Approves the leave report. 10. Notifies Administrative Associate (Cinda Wacker) that: 10a. Leave report is available for final payment in QE2. or 10b. Hard copy of the leave report is being faxed for entry into QE2, or 10c. An e-mail has been sent with the leave to be entered in QE2. 11. Arranges for employee to remove personal belongings from office. 12. Notifies local office staff regarding departure. 13. Reassigns workload of departing staff member. |
| VR HR (Pat Bracken) | 13. Receives and files copy of termination letter. 14. Notifies State Office staff and Office Directors of personnel action. 15. Enters End Date in the QE2 Hierarchy. |
| VR Data Center (Tibor Moldovan, Laura Stueck) | 16. Contacts Supervisor to determine who is to have access to former employee’s: data calendar |
| Administrative Associate (Cinda Wacker) | 16. Enters work hours and/or leave hours in QE2 if hard copy of leave report was faxed or an e-mail was sent. 17. Notifies Supervisor to approve leave report in QE2. |
| Supervisor | 18a. Approves leave report in QE2. 18b. Within 30 days of termination, shreds any local office unofficial personnel file that may have been maintained. |
| Administrative Associate (Cinda Wacker) | 19. Notifies NDE HR staff (Pam Marker, Amy Spellman) and NDE Accounting staff (Paul Haas, Margaret Nehring, Maggie Clark) that the leave report is available in QE2 for final payment. 20. Enters Deactivation Date in the QE2 Hiercarchy. |
| VR Data Center (Tibor Moldovan, Laura Stueck) | 21. At the end of employee's last day, Data Center staff close the following Data Accounts: 21a. Disables access to QE2. 21b. Forwards E-mail to supervisor, changes password, removes employee from e-mail groups. 21c. Deletes RDC. 21d. Changes Outlook password. 21e. Disables access to Open Directory. |
| VR HR (Pat Bracken) | 22. Enters the "end date" in QE2 to inactivate the record. |
| Administrative Specialist (Tracey Hillman) | 23. Enters appropriate information in spreadsheet. |
| Program Specialist (Cheryl Ferree) | 24. Removes former employee from the team list in QE2 after all open cases have been resolved or transferred. |
| VR Data Center (Tibor Moldovan, Laura Stueck) | 25. At the appropriate time, 25a. Archives Home Directory. 25b. Deletes Outlook account. 25c. Archives E-mail and deletes account. |