Supervisor

1.   Notifies vr.hr@nebraska.gov (Victoria Rasmussen and Cinda Wacker) when a Supervisor and applicant agree on a starting date.

2.   Discusses plan for the new employee’s local office training with the appropriate Program Director(s) prior to the new employee’s start date.

• Acquired Brain Injury - Keri Bennett
• Correctional Services - Jen Papproth
• Counseling - Angela Fujan
• Evaluation – Paige Rose
• Independent Living-Benefits Orientation-Autism - Carla Lasley
• Employment and Business Services - Mary Matusiak
• Transition - Brigid Griffin (all field offices except Omaha
• Transition – Lindsay Brown (Omaha field offices ONLY)

3. Emails VR Director (Lindy Foley, lindy.foley@nebraska.gov) with "cc" to VR Executive Office Assistant (Cinda Waker, cinda,wacker@nebraska.gov) with justification for new cell phone for new hire. (Note: If previous staff member in this position used a cell phone the new hire must use that cell phone. If there is overlap with current staff member and new hire, no new cell phone can be purchased. Will use current cell phone assigned to current staff member.)

Assistant Director (Victoria Rasmussen)

3.  E-mails:
• State Office staff, vr.officestateoffice@nebraska.gov
• Tobias Orr/ATP, tobias.orr@nebraska.gov
• Office Directors, vr.officedirector@nebraska.gov

with the following new employee information:

• Full Legal Name
• Position title
• Specialty
• Office location
• Team/Supervisor
• Start date
• Phone number (Select [ ]Landline or [ ]Cellphone)
• E-mail address
• Name of person vacating position

4.   Emails norma.white@nebraska.gov if new hire is provided a cell phone.

5.   E-mails nde.hrjobpostings@nebraska.gov with the following:

• Full Legal Name
• Home address
• Office location
• Team/Supervisor
• Position title and Degree
• Position number
• Name of person vacating position
• Start date
• Phone number (Select [ ]Landline or [ ]Cellphone)
• Hourly (non-exempt) starting pay rate or Annual (exempt) starting salary

6.   Enters new employee in QE2 Hierarchy.

7.   Sets up New Employee Orientation with NDE HR.

8.   Emails last 4 digits of new employee’s Social Security Number to jen.papproth@nebraska.gov
 

Program Director (Jen Papproth)

9.   Sets up new employee for training in Elsevier using the last 4 digits of the new employee’s Social Security Number.

10. Notifies Supervisor when new employee is set up for training in Elsevier.

VR Data Center (Tibor Moldovan, Laura Stueck)

11. Sets up the Active Directory Account.

12. Configures applications on new staff member’s computer.

13. Sends e-mail document with instructions to computer helper and Supervisor.

VR Executive Office Assistant (Cinda Wacker)

14. Schedules Instant Messaging meetings in Outlook with new employee and VR Director, Lindy Foley .

NDE HR

15. Emails offer letter to New Hire.

Supervisor

16. To meet Department of Homeland Security/US Citizenship and Immigration Services legal requirements, #16 is required prior to the first day of employment:

      16a. Meets with:
• New Hire
• Local office I-9 Contact

to complete the following forms:

•Department of Health and Human Services form

• I-9
• W-4
• New Hire/Employee Roster
• Direct Deposit Information  and/or Focus Card Enrollment form (if electing debit card) 

      Note: If a U.S. Passport, Passport Card, Permanent Resident Card (I-551), or an Employment Authorization Document (I-766) is presented as documentation for the I-9, scan a color copy of the passport page containing the photo or the side of the immigration card with the photo. This copy must accompany the I-9 form. This is necessary so State Personnel can complete the photo matching in the E-Verify process.

16b. Scans and renames the scanned attachments to:
• New Employee’s First Name, Initial, Last Name

16c. Emails the completed forms to:

• nde.hrjobpostings@nebraska.gov
• vr.hr@nebraska.gov

with the following information in the Subject of the Email:

• First Name Initial/Last Name/"Permanent Employee" in the Subject Line of the email.

17. Helps employee make name and title decision for business cards and name tag.

18. E-mails business cards and name tag information to Program Associate, sandy.ham@nebraska.gov .

19. Has the new employee complete the NDE Work Schedule Change Request.

20. Signs the NDE Work Schedule Change Request.

21. Files the NDE Work Schedule Change Request in office files.

22. Has the new employee complete the Confidentiality Agreement. Confidentiality Agreement Form

23. Scans and emails Confidentiality Agreement form to staff designated on the form.

Supervisor

22. Shreds/deletes the original documents listed in step 14 including any copies of a U.S. Passport, Passport Card, Permanent Resident Card (I-551), or an Employment Authorization Document (I-766) used for the I-9 documentation.