Who?

Does What?

VR Program Associate, sandy.ham@nebraska.gov, VR Director, lindy.foley@nebraska.gov, Executive Assistant, cinda.wacker@nebraska.gov

1. Discusses dates/times for staff training and agency meetings for the upcoming year before January 1.

VR Program Associate

2. Schedules staff training dates/times with presenters.

3. Creates staff training on the Meeting & Training Calendar in Outlook calendar.

4. Invites videoconference equipment/rooms.

5. First week of hire date, in Meeting & Training Calendar:
• Invites staff to event
• Attaches training schedule to event
• Sends event

6. Emails training schedule, if appropriate, to staff and supervisor.

Executive Assistant

7. Creates agency meetings on the Meeting & Training Calendar in Outlook calendar.

8. Invites staff, videoconference equipment/rooms, and videoconference scheduler, if needed.

Staff

9. Accepts staff training and agency meetings on Outlook calendar.

VR Program Associate

10. Makes hotel reservations for staff meeting the regulations of overnight hotel stays:

NOTE: Per Administrative Memorandum #205:
Lodging (60 miles) — “Lodging will not be paid, or reimbursed, unless a person is more than 60 miles from his or her workplace. Lodging for distances less than 60 miles may be approved by a Team Leader (VR Director) for extraordinary reasons…”
Direct Billing of Lodging/Parking (No Shows) — “. . . No-shows will be forwarded to the appropriate Deputy Commissioner.  If you do not show you may be responsible for reimbursing the Department.”

11. Emails hotel confirmation numbers to staff.

Trainer

12. Have staff complete a sign-in sheet.

Marketing Team

24 hours after staff training:

13. Sends a survey to attendees.

14. Sends results to victoria.rasmussen@nebraska.gov, lindy.foley@nebraska.gov, and sandy.ham@nebraska.gov