Who?

Does What?

Nebraska VR University Coordinators (Jackie Miller, Paige Rose)

1. Creates the Nebraska VR University event on Outlook Calendar.

2. Invites vr.allstaff@nebraska.gov, john.wyvill@nebraska.gov, carol.jenkins@nebraska.gov, carlos.servan@nebraska.gov, Adriana Springer, alspringer72@gmail.com, from Tribal VR, atp.allstaff@nebraska.gov, vr.recording@nebraska.gov, videoconference equipment/rooms, meeting & training calendar, and video conference scheduler.

VR IT Staff (Laura Stueck, Chad Miles or Tibor Moldovan)

3. Creates the Nebraska VR University event on the Tandberg Management System (TMS).

4. Sets TMS to record Nebraska VR University event.

5. Creates Webex meeting on IT staff member’s calendar.

6. Emails Webex connection for the Nebraska VR University event to Nebraska VR University Coordinator, paige.rose@nebraska.gov.

Nebraska VR University Coordinator (Paige Rose)

7. Emails Webex connection information to the Nebraska VR University event including presentation documents to entities outside of Nebraska VR.

Staff

8. Accepts Nebraska VR University event on their calendar.

9. (VR staff who remote-in for the event) Contacts IT staff for conference code.

10. Signs Video Conference Participant List during the presentation.

11. (If attending by remote device) Contacts supervisor to enter name on Video Conference Participant List.

Supervisor

After Nebraska VR University presentation:

12. Scans Video Conference Participant List to Nebraska VR University Coordinator, paige.rose@nebraska.gov.

VR IT Staff

13. Extracts the recording from the Content Server.

14. Posts Nebraska VR University recording to YouTube.

15. Emails Nebraska VR University link to paige.rose@nebraska.gov.

Nebraska VR University Coordinator (Paige Rose)

16. Posts Nebraska VR University event link and presentation documents on VRIS.

17. Sends a thank you note to the presenter.

Program Specialist (Sarah Chapin)

24 hours following a Nebraska VR University event:

18. Emails survey to VR staff.

19. Sends survey results to paige.rose@nebraska.gov.