Who?

Does What?

Staff or Nebraska VR Administration

• No Training Request required.

1. Emails supervisor with rationale for attendance and agenda requesting to attend the out-of-state/no cost training/conference.

Or

1. Nebraska VR administration emails staff member requesting staff member’s attendance at an out-of-state/no cost training/conference.

Staff

After receiving written approval from Supervisor, VR Assistant Director, if applicable, and VR Director to attend an out-of-state/no cost training/conference:

2. Schedules a teleconference with Executive Assistant, cinda.wacker@nebraska.gov in Outlook calendar to discuss:

• airline reservations

• hotel reservations

• Out-of-State Travel Authorization

• approval of compensable hours, if applicable

Staff and Executive Assistant, cinda.wacker@nebraska.gov

During the scheduled teleconference:

3. Discusses airline reservations at staff’s expense.

4. Receives instructions to make own hotel reservations using staff’s personal credit card.

5. If the training/conference is outside the Nebraska border by 50 miles, discusses the Out-of-State Travel Authorization.

6. Discusses the training agenda to be submitted to VR Assistant Director, victoria.rasmussen@nebraska.gov for compensable work hours, if applicable.

Staff

7. Enters approved out-of-state/no cost training/conference on Outlook calendar.

8. Scans/Emails the Training Request, agenda, and flight schedule, if applicable, to VR Assistant Director, victoria.rasmussen@nebraska.gov, at least 3 weeks before the travel starts, if compensable time needs to be determined.

Executive Assistant

9. Completes the Out-of-State Travel Authorization.

10. Scans the Out-of-State Travel Authorization to staff.

Staff

11. Prints/Signs/Dates the Out-of-State Travel Authorization.

12. Submits the hard copy of the Out-of-State Travel Authorization to supervisor.

Supervisor

13. Signs/Dates the Out-of-State Travel Authorization.

14. Scans the Out-of-State Travel Authorization to Executive Assistant.

15. Gives hard copy of the Out-of-State Travel Authorization to staff.

Executive Assistant

16. Prints/files the Out-of-State Travel Authorization for audit.

VR Assistant Director

17. Determines compensable work hours, if applicable.

18. Emails staff with the compensable work hours, if applicable.

Staff

After attending the out-of-state/no cost training/conference:

19. Emails paige.rose@nebraska.gov with thoughts (recommendation for others to attend/not attend) on the training.

20. Presents to team and/or all VR staff on the training.