Staff

1. Completes the Training Request form:
a. Attaches an agenda with session times or, if not available, attaches a brochure or general training/conference description.

2. Scans/Emails Training Request and agenda (brochure or general training/conference description) to supervisor for approval/disapproval.

Supervisor

3. Enters justification for approval/disapproval on Training Request.

4. Checks “Approved” or “Denied”, Initials, and Dates the Training Request.

If disapproved:

5. Notifies staff member.

If approved:

5. Scans/Emails Training Request and agenda (brochure or general training/conference description) to Nebraska VR Director, lindy.foley@nebraska.gov for approval/disapproval.

VR Director

6. Checks “Approved” or “Denied”, Initials, and Dates the Training Request.

7. Scans/Emails the Training Request and agenda to staff member and supervisor.

Staff

If approved:

8. Scans the Training Request and agenda to VR Assistant Director, victoria.rasmussen@nebraska.gov, at least 3 weeks before the travel starts, if compensable time needs to be determined.

9. Enters approved cost in-state training on Outlook calendar.

10. Registers for the in-state training using the following payment options (listed in preferred method):
A. Direct bill/Invoice:
1. (The sponsor) Direct bills/invoices the registration cost to the staff member using the staff member’s work or email address.
2. Gives the direct bill/invoice to the Supervisor to approve with a signature.
B. Purchase Card (P Card):
1. Gives the registration to the Supervisor to approve with a signature.
2. Gives the approved registration to the P Card Representative.
3. Has the P Card representative from the VR field office use the P Card for the registration cost.

11. Makes hotel reservations using VRIS/Hotel Reservations, Making, if applicable.

Field Office Fiscal Associate

If direct billed/invoiced for registration:

12. Scans the direct bill or invoice to the fiscal email box, vr.soacctgfaxreceivers@nebraska.gov for payment.

P Card Representative

If P Card was used for registration:

13. Scans the signed registration and P Card monthly statement to the fiscal email box, vr.soacctgfaxreceivers@nebraska.gov

State Office Fiscal Staff

14. Pays the direct bill/invoice

or

14. Codes and forwards the P Card monthly statement to NDE Central Accounting

VR Assistant Director

15. Determines compensable work hours, if applicable.

16. Emails staff with the compensable work hours, if applicable.

Staff

After attending the cost in-state training/conference:

17. Emails paige.rose@nebraska.gov with thoughts (recommendation for others to attend/not attend) on the training.

18. Presents to team and/or all VR staff on the training.