After an offer is accepted, NDE HR:

1. Sends the following to the new hire:

• Offer Letter
• W-4
• W-4N
• I-9
• Direct Deposit

2. Emails the following to the VR Supervisor, VR Director (Lindy Foley), lindy.foley@nebraska.gov, and VR Assistant Director (Victoria Rasmussen), victoria.rasmussen@nebraska.gov:

• Offer Letter
• Onboarding checklist

3. Uploads the Offer Letter to the new hire's personnel file.

4. Schedules NDE new employee orientation through Zoom for the Thursday following the new employee's start date.

For Associates, Service Specialists, and Rehabilitation Specialists:

5. Pre-fills 5 probationary goals in Employee Development Center (EDC).

6. Follows the appropriate activities and trainings for the new staff member outlined on VRIS/Training//New Staff Activities and Training Plans.

7. Emails VR Assistant Director, victoria.rasmussen@nebraska.gov, with cell phone number from the previous staff member. If there is an overlap with the current staff member and the new hire, no new cell phone can be purchased.
or
7. Emails Executive Assistant, cinda.wacker@nebraska.gov, to order a new cell phone if there is no cell phone from a previous staff member.

8. E-mails:

• All VR Staff, vr.allstaff@nebraska.gov
• Tobias Orr/ATP, tobias.orr@nebraska.gov

with the following new hire information:

• Full legal name
• Position title
• Specialty
• Office location
• Team/Supervisor
• Start date
• Phone number [ ] landline or [ ] cell, if phone number is known
• E-mail address
• Current State Employee [ ] Yes [ ] No

9. Enters new hire in QE2 Hierarchy.

When the new hire forms and I-9 documentation are received from the new hire:

10. Sends the following to victoria.rasmussen@nebraska.gov:

• New Employee Questionnaire (which includes the New Hire Roster) 

11. Enters the following in the new staff member's QE2 Hierarchy/Employee Roster:

Basic Information:

•ABN
•First Name
•Nickname
•Last Name
•Last Name Alias
•Address Line 1
•Address Line 2
•City
•State
•Zip
•Work landline, if issued
•Work Cell
•Email
•Log-in

Position Information:

•Title
•Class Code
•Pay Grade
•Position #
•Work Group
•Vacancy
•Staff Function
•FTE
•Start Date

Roles & Activities:

•Activity
•Roles

11. Creates an account on Active Directory for new employee. 
12. Sends OCIO Ticket to Mail Enable Account.
13. Sends OCIO Ticket requesting a VPN account for the new staff member.
14. Adds new staff member to the appropriate email groups.
13. Checks with supervisor to see if the new staff member needs:
•Adobe Sign
•Remote Fax
•Licensed Zoom account
If so:
14. Creates Adobe Sign account
15. Adds to Remote Fax email group
16. Creates a Licensed Zoom account
17. Emails NDE IT staff member, Matt Eckhardt, matt.eckhardt@nebraska.gov, to run a sync to add new employee to:
•Teams/Google Docs server
•Teams groups
19. Sends OCIO Ticket requesting a VPN account for the new staff member.
20. Emails State Holiday file to new employee.
21. Emails chad.miles@nebraska.gov, victoria.rasmussen@nebraska.gov, nde.hr@nebraska.gov, ken.cuevas@nebraska.gov, cinda.wacker@nebraska.gov, and sarah. chapin@nebraska.gov the new employee's email address is ready for use.
22. Confers/Configures laptop, software, and how to distribute to the new staff member.

23. If issued a cell phone from a previous staff member:

• Submits a ticket in the OCIO cell phone portal, https://serviceportal.ne.gov/ServiceCatalog/RequestOffering/1dc6b248-afd3-4fa5-1a51-8f8bb5ba927e,ef0bff83-bd91-514f-0e82-6af879fbe927, to assign an existing/x-staff member's cell phone number to the new staff member.

24. If a new cell phone is warranted:

• Submits a ticket in the OCIO cell phone portal, https://serviceportal.ne.gov/ServiceCatalog/RequestOffering/1dc6b248-afd3-4fa5-1a51-8f8bb5ba927e,ef0bff83-bd91-514f-0e82-6af879fbe927, ordering a new cell phone for the new staff member.

25. Emails the current year's meeting memo to the new staff member.

26. Schedules 2 informal meetings with the following in Outlook calendar and Zoom:

• New employee, Lindy Foley, VR Director, and Victoria Rasmussen, VR Assistant Director
using the following schedule:
• After 1 month of employment for all VR staff
• After 5 months of employment for Associates
• After 7 months of employment for Service Specialists, Rehabilitation Specialists, Program Specialists, Office Directors, and Program Directors

On the first day of employment:

27. Emails cell phone set-up instructions to new hire.

Within the first few weeks of employment or before:

28. If available, delivers a laptop to the new staff member.
or
28. If not available, mails a laptop to the new staff member.

29. Sets up cell and laptop with the new staff member.

30. Submits business card request via :https://forms.gle/iPYS1JCTgG8xa8nP7

31. If a photo identification badge is warranted:
•Omaha staff: Works with DAS staff member, lisa.corriveau@nebraska.gov
•State Office: Information provided in offer letter and on-boarding checklist
•Other VR offices: Emails employee's head shot as a .pdf to NDE staff member, denise.thege@nebraska.gov 

32. Has the new staff member enter the cell phone number and landline, if needed, in:

•Workday

•QE2 Employee Roster

33. Provides new hire with the following personal protective equipment (PPE)

• bottle of liquid hand sanitizer w/ pump
• clear mask
• cloth mask

34. Completes the ergonomic paperwork.