Who?

Does What?

Staff Member

1. Completes the Training Request form electronically.

2. Obtains an agenda with description of training and session times, when available. If not available, obtains a brochure or includes general training description.

3. Emails Training Request and agenda (brochure or general training/conference description) to supervisor for approval/disapproval.
 

Supervisor

4. Enters justification for approval/disapproval on the Training Request.

5. Checks “Approved” or “Denied”, Initials, and Dates the Training Request.

If disapproved:

6. Notifies staff member.

If approved:

6. Emails Training Request and agenda (brochure or general training/conference description) to Nebraska VR Director, lindy.foley@nebraska.gov for approval/disapproval.
 

VR Director

7. Checks “Approved” or “Denied”, Initials, and Dates the Training Request.

8. Emails the Training Request to staff member and supervisor.
 

Staff Member

If approved:

9. Enters approved cost virtual training on Outlook calendar.

10. Registers for the virtual training using the following payment options (listed in preferred method):

A. Direct bill/Invoice:
1. (The sponsor) Direct bills/Invoices the registration cost to the staff member using the staff member’s work or email address.
2. Gives the direct bill/invoice to the Supervisor to approve with a signature.
3. Gives the approved direct bill/invoice to the VR Office Fiscal Associate.

B. Purchase Card (P Card):
1. Has the P Card representative from the VR office use the P Card for the registration cost. 
2. Gives the completed registration to the Supervisor to approve with a signature.
3. Gives the signed registration, completed Training Request, and agenda to the P Card Representative.
 

Field Office Fiscal Associate

If direct billed/invoiced for registration:

11. Scans the signed direct bill/invoice, completed Training Request, and agenda to the Fiscal email box, vr.soacctgfaxreceivers@nebraska.gov for payment.
 

P Card Representative

If P Card was used for registration:

12. Refers to Purchasing Card Policy/Process Tab

13. Scans the signed registration, completed Training Request, agenda, and P Card monthly statement to the fiscal email box, vr.soacctgfaxreceivers@nebraska.gov
 

State Office Fiscal Staff

14. Pays the direct bill/invoice

or

14. Codes and forwards the P Card monthly statement to NDE Central Accounting
 

Staff

15. Emails ken.cuevas@nebraska.gov with thoughts on recommending the speaker or presentation for others to attend the training. 

16. Presents to team and/or all VR staff on the training.