Staff

1. Completes the Training Request form electronically.

2. Obtains an agenda with description of training and session times, when available. If not available, obtains a brochure or includes general training description.

3. Emails Training Request and agenda (brochure or general training/conference description) to supervisor for approval/disapproval.
 

Supervisor

4. Enters justification for approval/disapproval on the Training Request.

5. Checks “Approved” or “Denied”, Initials, and Dates the Training Request.

If disapproved:

6. Notifies staff member.

If approved:

6. Emails Training Request and agenda (brochure or general training/conference description) to Nebraska VR Director, lindy.foley@nebraska.gov for approval/disapproval.
 

VR Director

7. Checks “Approved” or “Denied”, Initials, and Dates the Training Request.

8. Emails the Training Request and agenda to staff member and supervisor.
 

Staff Member

If approved:

9. Emails the Training Request and agenda to VR Assistant Director, victoria.rasmussen@nebraska.gov, at least 3 weeks before the travel starts, if compensable time needs to be determined.

10. Enters approved external in-state cost training on Outlook calendar.

11. Registers for the external in-state cost training using the following payment options (listed in preferred method):

A. Direct bill/Invoice:
1. (The sponsor) Direct bills/Invoices the registration cost to the staff member using the staff member’s work or email address.
2. Gives the direct bill/invoice to the Supervisor to approve with a signature.
3. Gives the approved direct bill/invoice to the Field Office Fiscal Associate.

B. Purchase Card (P Card):
1. Has the P Card representative from the VR office use the P Card for the registration cost. 
2. Gives the completed registration to the Supervisor to approve with a signature.
3. Gives the signed registration, completed Training Request, and agenda to the P Card Representative.

12. Makes hotel reservations with personal credit card using Program Manual chapter for Hotel Reservations, Making, if applicable.
 

Field Office Fiscal Associate

If direct billed/invoiced for registration:

13. Scans the signed direct bill/invoice, completed Training Request, and agenda to the Fiscal email box, vr.soacctgfaxreceivers@nebraska.gov for payment.
 

P Card Representative

If P Card was used for registration:

14. Refers to Purchasing Card Policy/Process Tab

15. Scans the signed registration, completed Training Request, agenda, and P Card monthly statement to the fiscal email box, vr.soacctgfaxreceivers@nebraska.gov
 

State Office Fiscal Staff

16. Pays the direct bill/invoice

or

16. Codes and forwards the P Card monthly statement to NDE Central Accounting 
 

VR Assistant Director

17. Determines compensable work hours, if applicable.

18. Emails staff with the compensable work hours, if applicable.
 

Staff

After attending the cost in-state training/conference:

19. Emails ken.cuevas@nebraska.gov with thoughts on recommending the speaker or presentation for others to attend the training.

20. Presents to team and/or all VR staff on the training.