Who?

Does What?

VR Supervisor

1. Emails Director of Nebraska VR, lindy.foley@nebraska.gov,  for approval to hire an SOS temporary staff member.

VR Director (Lindy Foley)

2. Emails VR Supervisor with approval/disapproval.

VR Supervisor

3. Completes SOS PERSONNEL REQUEST FORM located on VRIS/Forms/Administrative-NDE forms:Recruitment, Hiring & New Employee Orientation
   • Start and stop dates represent the authorized timeframe. Stop date is firm. If a stop date extension is needed, see #12, #13, and #14 below.
4. Emails SOS PERSONNEL REQUEST FORM to NDE HR and VR Assistant Director
5. Contacts Victoria Rasmussen if additional help is needed

State Personnel

6. Emails VR Supervisor with SOS temporary staff member’s name and start date.

VR Supervisor

7. Emails for approval the completed Request Temporary Access form for access to computer, QE2, email, etc. to:
   
   • Director of Nebraska VR, lindy.foley@nebraska.gov
   • “cc” to VR Data Center (Laura Stueck), laura.stueck@nebraska.gov
   • “cc” to vr.hr@nebraska.gov

VR Director

8. Emails approval/disapproval to:

• Supervisor
• “cc” to VR Data Center (Laura Stueck), laura.stueck@nebraska.gov
• “cc” to vr.hr@nebraska.gov

Assistant Director (Victoria Rasmussen)

9. Sends email to:
   
   • State Office Staff, vr.officestateoffice@nebraska.gov
   • NDE HR nde.hrjobpostings@nebraska.gov
   • NDE Accounting, nde.centralaccounting@nebraska.gov
   with:
   • name
   • office
   • start date
   • end date
   • computer access
10. Enters the following in QE2 hierarchy:

• name
• office
• start date
• end date
• computer access

Supervisor

11. On the first day of employment:

11a. Has SOS temporary staff member complete Confidentiality Agreement form from VRIS.
11b. Scans and emails Confidentiality Agreement form to staff designated on the form.
11c. Reviews the following NDE policies found on HR Policy Packet for Interns/Volunteers:
• Drug-Free Work Place (NDE Personnel Rules)
• Sexual Harassment Prohibition and Reporting Unlawful Discrimination (NDE Personnel Rules and Administrative Memorandum #505)
• Acceptable Use of Computer Equipment, Internet Access and Electronic Mail (Administrative Memorandum #708)
11d. Has SOS temporary staff member complete verification form the information in 11c. was reviewed.

11e. Scans verification form from 11d. to nde.hrjobpostings@nebraska.gov

11f. Shows SOS temporary staff member their designated work station.
11g. Shows SOS temporary staff member where to store their personal belongings.
11h. Explains expectations of the VR work.
11i. Explains purpose of VR.
11j. Introduces SOS temporary staff member to VR staff.
11k. Gives tour of VR.
11l. Reviews Welcome Letter on desk top.

12. Stop date extension must be received by SOS Program before stop date. If the stop date extension is not received by SOS Program before the original stop date, SOS temporary staff member is terminated on the original stop date.

13. Emails the following for extension to the stop date:

• Director of Nebraska VR, lindy.foley@nebraska.gov
• “cc” to VR Data Center (Laura Stueck), laura.stueck@nebraska.gov
• “cc” to vr.hr@nebraska.gov

SOS Temporary Staff Member

14. Review NDE Acceptable Use Training Session 

https://insidende.education.ne.gov/policies/index.htm

VR Director

15. Emails approval/disapproval of stop date extension to:

• Supervisor
• “cc” to VR Data Center (Laura Stueck), laura.stueck@nebraska.gov
• “cc” to vr.hr@nebraska.gov

VR Supervisor

16. Emails or calls the SOS Program with stop date extension.

State Personnel

17. Emails electronic timesheet to VR Supervisor.

SOS Temporary Staff Member

18. Completes electronic timesheet.

19. Emails completed electronic timesheet to VR Supervisor.

VR Supervisor

20. By 10:00 a.m. CT on the designated SOS Payroll Schedule:

17a. Emails approved electronic timesheet (indicated by an “x” in the category) with coding found on VRIS/See Current Business Unit Staff Payroll to:
• AS.SOSPayroll@nebraska.gov 
• nde.centralaccounting@nebraska.gov

21. Emails or calls SOS Program @ 402-471-4093 or 402-471-4692 with any questions or concerns about the SOS Program or SOS temporary staff member.