Where your future begins
Where your future begins
Contact: Cathy Callaway
Created: 09/21/2020
Date Emailed to Staff: 03/08/2021
Effective Date: 03/04/2021
Summary of Changes
1. FTE Calculation
Clarified in the OJE, OJT, and WBLE chapters how to calcuate the FTE for the Information Sheet as follows: To calculate FTE, divide the total hours the client will work by the total hours available to a full time employee during the same time period (e.g. client is working 90 hours during an 8 week period. Total hours available in 8 weeks = 320 hours (8 weeks x 40 hours). Divide 90 (# of hours client will work) by 320 (total hours available) = .28 FTE).
2. Electronic completion of forms
The IRS mandates verification of the I-9 documents in person, but is currently (due to COVID) allowing the I-9 to be completed electronically. Clarification was added to the process that indicates the I-9, W-4, W-4N, Direct Deposit Enrollment form, and FOCUS Card Enrollment form can all be completed electronically at this time.
Forms - New or Revised
None
QE2 Update
None
To Do
Associates should make sure the FTE on the OJE/OJT/WBLE Information form is calculated correctly prior to timesheets being submitted.
Team Communication
Office Director should be sure staff responsible for completing OJE/OJT/WBLE Information sheets understand how to calculate FTE.
VRIS Posting
OJE Chapter
OJT Chapter
WBLE Chapter
Monitoring Requirements
OJE/OJT/WBLE Information sheets should be checked for correct FTE calculation before they are sent to NDE HR.