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Office Depot Instructions

Contact: Kaylee Huenink
Created: 07/22/2025
Date Emailed to Staff: 07/23/2025
Effective Date: 07/01/2025

Summary of Changes

The Office Depot ordering/paying process changed July 1, 2025 as follows:

• Teams should limit ordering to once per quarter, at times noted in the policy, when possible;
• Approval emails must be retained by the offices;
• Each item ordered must have the grant, office/staff member, activity, and object code the item is for;
• Invoices for each order will now be sent directly to the staff person making the order ;
• Staff ordering need to summarize the coding as noted in the policy and send in for payment within 3 days of receipt;
• An E1 purchase order is now required to be created against the state Office Depot contract before payment can be made

Forms - New or Revised

N/A

QE2 Update

N/A

To Do

Ensure orders are limited to once a quarter, when possible

Team Communication

Specify how it should be discussed in a team meeting...

VRIS Posting

https://webforms.nebraska.gov/program_manual_chapters/1184

Monitoring Requirements

N/A

Training Dates

Reviewed policy changes with Office Directors at DIG meeting on 7/10/25

Discussed changes with fiscal associates on 7/11/25 and 7/17/25