Who? 

Does What? 

Supervisor                                    

1. When an employee submits a resignation, completes the following actions: 

1a. If notified by hard copy, accepts, signs, and dates. 
1b. If notified by email, replies, and acknowledges receipt of resignation letter. 
1c. If resignation is given orally, prepares written acknowledgement for employee. 

2. Advises employee NDE HR will be sending a Separation Letter with important information including notification their final paycheck will be direct deposited. 

3. Scans/Emails resignation letter or written acknowledgement to Director of VR and Assistant Director, and NDEHR at nde.hr@nebraska.gov 

4. Emails VR staff, vr.allstaff@nebraska.gov, and ATP Director; Name of employee, team, position, and effective date of resignation.  

In the email, you will also want to include the following information: 

“If you are interested in transitioning into this position, please reply within 3 business days to the email originator regarding your interest.” 

If there is internal interest in the position, the supervisor must contact HR to determine the next steps.   

VR Data Center  

5. Enters End Date in QE2 Hierarchy. 

6. Sends email to resigning employee: 

• asking date for last working day (will forward email to supervisor as of last working day) 

• asking if going to another state agency (won't be able to forward email if they are)  

Three (3) days before the last working day: 

7. Sends the "Before You Leave" email to the resigning employee which: 

• Instructs resigning employee what to do with their equipment at the office and at home   

NDE HR  

8. Offers NDE Exit Interview. 

9. Sends employee and Supervisor information regarding final timecard. 

Supervisor                                                    

If the resignation is a retirement: 

10. Asks the retiring staff member if they would like the following from NDE: 

• gift 

• reception 

If "yes": 

11. Completes the NDE form, NDE Retirement Reception Order Sheet, https://insidende.education.ne.gov/resource/communications/nde-retirement-reception-order-sheet. 

12. NDE staff member will reach out to coordinates gift and reception plans. 

If retirement or resignation: 

13. Follows VR IT's instructions for equipment: iPhone/iPad, laptop, building access card, telephone card, cell phone, keys, equipment, training materials, driver’s ID card, parking permit, credit card, etc., and any other equipment or property employee has at home. 

14. Keeps iPhone for a new employee. 

15. Contacts IT to determine who is to have access to resigning employee's: 

• data 

• calendar 

• Email 

16. Keeps laptop/iPad and IT staff will pick up the next time they are at the office. 

17. Obtains voicemail password for phone. 

18. Forwards phone to a team member until position is: 

• filled 
  or 

• phone number is canceled. 

19. Has staff member complete Kronos timecard to level 1. 

20. Approves the timecard to a level 2. 

21. Queries QE2 for a flowsheet to determine if the employee is a Team Contact or Team Service Provider. 

22. Removes employee as Team Contact or Team Service Provider by employee's last work day. 

23. Contacts VR Data Center, vr.helpdesk@nebraska.gov, when completed. 

24. Within 30 days of resignation, shreds any local office unofficial personnel file that may have been maintained. 

NOTE: All office equipment, furnishings, etc., need to remain in the office until a new staff member is hired or ATP requests a piece of equipment from this office for another VR staff person. Should an existing staff member request office equipment/furnishing from the vacant office, they should request an ergonomic assessment rather than take items from the vacant office. 

VR Data Center  

At the end of the staff member's last working day: 
25. Changes password on Active Directory (AD) account and deletes name in VR email groups 

If going to another state agency: 
26. Forwards unread email, if necessary, to supervisor 
27. Records date AD account was disabled on Google Doc 

28. Deletes AD account 

29. Go to #30 below 

If not going to another state agency: 

26. Sets up forward rule and automatic reply rule 
27. Forwards unread email, if necessary, to supervisor 
28. Disables AD account 
29. Records date AD account was disabled on Google Doc 

30. Disables Adobe Sign account 
31. Changes WASP inventory from "current owner" to "previous owner" for equipment assigned to staff member 

When the supervisor notifies the Data Center the resigning employee is no longer a Team Contact or Team Service Provider: 
32. Enters Deactivation Date in QE2 Hierarchy 

2 months after resignation (or when supervisor no longer needs email forwarded): 
33. Deletes AD account 

If resigning employee is a State Office employee: 

34. Emails supervisor to see if the AD account can be deleted