Who?
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Does What?
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VR Trainer or Training and Development Specialist
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Review the Meeting & Training Calendar to avoid scheduling concurrent training events.
- Creates the Nebraska VR training event on Outlook Calendar with description of the event and/or agenda, attendance expectation (required, optional, all-staff, or by staff position/s), if event will be recorded, applicable presentations materials and/or any supplementary links, and an accommodation request notice to be emailed to the meeting host at least 2-weeks prior to the scheduled event.
If, because of disability, auxiliary aids or reasonable accommodations are needed to fully participate in this training or meeting, contact <<meeting host email>> by <<date/time two weeks before event>>.
- Sets up Zoom or Microsoft Teams Link and/or conference rooms, if applicable.
- Invites vr.allstaff@nebraska.gov, Meeting & Training Calendar, and atp.allstaff@nebraska.gov, if applicable.
- For Nebraska VR University events, also include arlene.gunderson@nebraska.gov, and carlos.servan@nebraska.gov.
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VR Staff Member
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- Accepts Nebraska VR training event on their calendar.
- Contacts trainer and/or meeting host if accommodations are required to fully participate in the training.
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VR Trainer or Training and Development Specialist
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Arranges requested accommodations at least 2-weeks prior to the event, as applicable.
- Trains staff.
At the start of training:
- Spotlights any interpreters/translators, if applicable
- Enables Captions
- Mentions if the Nebraska VR training event will be recorded and shared with any reference materials, if applicable.
- Sends a thank you note to external presenter(s), if applicable.
- After training, downloads the digital file from the recording link when it becomes available.
- Uploads digital file to VRIS.
- Goes to Training Resources on VRIS.
- Uses the Training document library to create a new folder or selects an already existing folder.
- To create a new folder, click New from the drop-down menu and select Folder.
- Type the folder name and click Create.
- Select the file.
- Selects the Three Dots menu item, selects Upload, and then selects Files from the dropdown menu.
- Selects the recording and necessary materials to upload. (Note: Ensure ALL uploaded materials are properly named to describe the item BEFORE uploading [e.g., Progressive Employment Training Recording].)
- After uploading, opens the recording to edit Video Settings.
- Click Transcript and Captions and select Generate to have the platform generate a transcript, or Upload to upload already generated .vtt file transcripts. (Note: Stream only allows .vtt file transcripts.)
- Turn OFF comments.
- Include an appropriate description of the video in the About Video tab.
- Once the file has been created and incudes all necessary recordings and materials, right-clicks (ctrl + clicks using track pad) the file containing the recording and materials, selects Copy Link, and copies the link.
- Emails vr.allstaff@nebraska.gov and atp.allstaff@nebraska.gov the file link when the training is posted on VRIS, if applicable.
- Creates calendar reminder to review uploaded recording and materials in one year to check for relevancy and/or outdated information.
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VR Staff Members Who Do Not Attend Training
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- Follows-up with their supervisor for alternative viewing options or watches the recording, if applicable.
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