Purpose:

Determining if a payment was made and if the payment has been processed and cleared.

• In E1, using Voucher Invoice Inquiry and Payment Inquiry, a payment made to any provider, or client by Nebraska VR can be reviewed and determine if they have been paid.

 

• In E1, using Cleared Warrant Inquiry, a payment issued as a warrant will reveal whether or when it was cashed.

 

Guidelines:

 

• To find a payment in E1, you need the Address Book Number (ABN) of the provider or client.

 

• When a payment has paid out in E1 they will be paid via a warrant (PK)  or EFT (PT).  

 

• When it is a warrant payment you will need the payment number to determine if and when a warrant has been cashed.

Steps for finding a payment in E1:

 

1. In E1, select State of Nebraska>Accounts Payable > Inquiries and Reports>Accounts Payable Inquiries >Voucher Invoice Inquiry

 

2. Using the Address Book Number (ABN) of the provider/client, enter the ABN in the Supplier Number Field and Select FIND (magnifying glass). – this will identify all payments made to that ABN

 

3. Voucher Invoice Inquiry Date Fields:

 

Invoice date = date entered on entry in QE2 as invoice date 

 

G/L Date = date the payment was entered in E1; if after monthly cut-off G/L date will be the first of the next month.

 

Due Date = date payment will be made based on the payment terms on entry in QE2

 

4. If the Open Amount field is blank, amount has been paid.  If there is still an amount in Open Amount field; payment has not been processed due to batch not yet posted by Central Accounting or terms have not been met for it to pay out.

 

5. When the amount has been paid (Open Amount field empty), check the box to the left of the payment line; go to ROW (in the top header) and Select PAYMENT HISTORY.

 

6. Payment History fields: 

 

Payment Type - tells you how it was paid, as a warrant (PK) or EFT (PT). 

 

Payment Number = Warrant / EFT number

*If needing to review if a Warrant has cleared, this payment number is used in Cleared Warrant Inquiry.

 

Payment Date – date the warrant was written / EFT was made.  Warrants are mailed the following day; EFT’s are made same day (but may take longer for receiving bank to post)

 

7. While still on the Payment History screen, click on Green Check mark (in top header); this can provide further detail and determine if amount paid is part of larger lump payment to the provider/client or if it is just a single payment.

 

If Payment amount is larger than payment being reviewed; this is a lump payment. The records field will show a row for each payment that makes up this larger amount paid out.

 

Steps for finding if and when a Warrant has cleared:

 

1. In E1, select State of NE> Accounts Payable > Inquiries and Reports>Accounts Payable Inquiries> Cleared Warrant Inquiry.

 

2. Using the Payment Number from Payment History screen, type or paste Payment number into Doc Number field. 

 

3. In the header Row, the FROM DATE AND THRU DATE fields should cover the payment date of the warrant.

 

4. Click FIND (magnifying glass) at top of page.

 

5. IN the CHECK CLEARED cell:
   1. No date = the warrant/check has not cleared
   2. Date is present = the date the check cleared/cashed